TSCM621U16L01

Link to Financial Accounting
The system sends billing data in invoices, credit memos, and debit memos to Financial Accounting and posts them to the correct accounts

You can change the following data before an accounting document is created
Billing date
Pricing
Account determination
Output determination data

After the billing document has been released to accounts, you can only change output data

Posting Block
Normally, the system automatically transfers accounting-related data to Financial Accounting

However, you might not want the data to be transferred automatically for certain billing types
In such cases, you can set a posting block for the billing type concerned

The system will then generate the accounting documents only after you have released the billing documents

This allows you to first generate Sales and Distribution billing documents, then print out the billing documents, and finally, transfer them to Financial Accounting

In this way, you can improve system performance

The system either generates all or none of the accounting documents
This means that if the posting block is active, or errors have occurred during account determination, the system will not create Controlling documents
The accounting documents will not be created until you have deactivated the block or corrected the error

Reference Numbers
You can automatically fill the Reference and Assignment fields in the accounting document with numbers from the Sales and Distribution documents

The reference number is in the header of the accounting document and is used for clearing

The assignment number is in the customer line item and is used for sorting line numbers

In Customizing for copying control in billing, you can define the numbers that will be copies as reference or assignment numbers

Number Types
The following table lists and describes the number types
Number type/description
A – purchase order number
B – sales order number
C – delivery number
D – external delivery number
E – billing document number
F – external delivery number if available, otherwise delivery number

Reference Numbers in Invoice Lists
You must first create billing documents and post them to Financial Accounting, before you combine them in an invoice list
The number that was saved as a reference number in copying control is then transferred to Financial Accounting

When the invoice list is created, the reference number from the invoice list overwrites the reference numbers from the individual billing documents
This enables you to post incoming payments with the invoice list number

Transaction-Related Document Types
You can differentiate between documents in Financial Accounting by using the document type
This is stored in the document header

Until now, the system has given all Sales and Distribution documents the Financial Accounting document type RV

You can carry out differentiated evaluations in Financial Accounting and control differentiated number assignments, by using the Document Type field within the billing document type configuration
This enables you to transfer the document type for each different billing type

If there is no information in this field, the system will continue to transfer the document type RV to Financial Accounting across the Financial/Controlling (FI/CO) interface

Head Office and Branches
When maintaining master data, you can represent the relationship between the head office and its branches

You can represent this relationship either with the partner functions in Sales and Distribution or with the Head Office field in the accounting segment of the customer master record

Until now, you had to maintain the accounting segment completely for this function for both customers
If accounting data was missing for the branch, the system could created billing documents for the branch, but could not transfer them to Financial Accounting

The partner functions in Sales and Distribution vary enormously according to customer requirements
For example, the sold-to party can also function as the ship-to party

Therefore, customers asked whether it would be possible not to have to maintain the accounting segment if the branch of a company acted as the sold-to party and therefore, as a pure Sales and Distribution customer

You can use the Branch/Head Office field in the billing type to control which partner functions in the billing document should be transferred to Financial Accounting
The characteristics of this field then decide whether the sold-to party or the payer should be entered in the KUNNR (customer number) field in the billing header

If you leave this field blank, the system will ignore any relationship stored in the Financial Accounting Header Office field
For all the other settings, the relationship stored in Financial Accounting has priority over the relationship described by the Sales and Distribution partner functions

Branch/head office field
Blank – KUNNR: payer; FILKD: sold-to party – open items: payer
A – KUNNR: sold-to party – open items: sold-to party
B – KUNNR: payer – open items: payer

Negative Postings
In the standard SAP system, cancellations and credit memos are posted on the opposite side of the account as compared to posting receivables to the customer

Usually, in the totals line for the account, “sales” is recorded on both account sides
The total is greater than zero but nothing has been sold

Customers request that credit memos and cancellations could be posted on the same side as receivables
This allows the account to have a zero balance
The totals line in the account can also be zero
In other words, a sales does not take place

If you wish to do this, you must activate the Negative Posting field for the billing types for credit memos and cancellations

The system transfers this information to Financial Accounting across the FI/CO interface

This setting only changes the display of open items
It has no effect on the processes in Financial Accounting

Negative posting takes place in Financial Accounting only if permitted by the company code
This is controlled in table 001

Value Dated Credit Memos
Previously, when creating credit memo requests with reference to a billing document, the billing dates (such as the baseline date for payment) for the two billing documents were different
This made it impossible to reconcile the receivables and payables

The period for the billing document baseline payment date can be used as the basis for value dating the credit memo

Controlling processing of credit memo value dating is carried out via the Credit Memo with Value Date (credit memo with value date) field in billing types

If this indicator is blank, the procedure continues as usual, that is, the credit memo is due immediately on the billing date
The baseline date for payment is the same as the billing date in the credit memo
The payables are reconciled in the next payment run in Financial Accounting

If you select the Credit Memo with Value Date field in the credit memo billing type, the reference billing document is not cleared
Also, if the baseline date for payment for the originating billing document is after the billing date in the credit memo, the baseline date from the originating billing document is entered in the Value Date (VALDT) field in the credit memo

If the baseline date for payment comes before the current billing date in the credit memo, however, the billing date is not copied

Define Billing Types > Define Billing Types > Details > Posting Block
Create Trade Fair Order
Create Outbound Delivery
Delivery Create: Overview > Subsequent Functions > Create Transfer Order
Create Billing Document
Trade Fair Invoice Create: Overview of Billing Items > Save

One way is to call the billing document explicitly in change mode and start transfer to Financial Accounting by choosing (Release to Accounting)
The other way is to transfer blocked billing documents collectively

VFX3 Logistics > Sales and Distribution > Billing > Billing Document > Blocked Billing Documents
Release Billing Documents for Accounting > Execute
Release Billing Documents for Accounting > Release to Accounting

The reference number and assignment number are both transferred to Financial Accounting
The reference number is found at header level and is used during clearing
The assignment number is saved at item level and is used for sorting line items

The Reference field has the purchase order number
The Assignment field has the delivery number

Maintain Copying Control for Billing Documents > Copying Control: Delivery Document to Billing Document > Item > Assignment Number, Reference Number
Maintain Copying Control for Billing Documents > Copying Control: Delivery Document to Billing Document > Item > Assignment Number, Reference Number
Create Trade Fair Order
Create Outbound Delivery
Delivery Create: Overview > Subsequent Functions > Create Transfer Order
Create Billing Document
Change Billing Document > Release to Accounting
Display Billing Document > Accounting > Display Document